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Introduction

 Welcome to IWCE 2024. We are committed to fostering a professional, inclusive, and safe environment for all our participants. This Code of Conduct serves as a guideline to ensure that every individual attending, whether in-person or virtually, can enjoy a positive, respectful, and enriching experience. It outlines our collective responsibility to create and maintain an environment that upholds our highest standards of integrity, respect, and professionalism. This document is not only a set of rules but a reflection of our dedication to making IWCE 2024 a welcoming and constructive event for all attendees, exhibitors, staff, and speakers. Adhering to these principles is essential for everyone to benefit fully from their participation in the event.

Core Values

At IWCE 2024, we uphold a set of core values that guide our conduct and interactions. These values are integral to creating an environment that fosters respect, inclusivity, and professionalism, ensuring a positive and enriching experience for all participants.

1. Respect and Professionalism: We are committed to maintaining a respectful and professional atmosphere. This includes valuing each individual’s perspective, honoring their contributions, and treating all participants with courtesy and professionalism. We expect all interactions, whether in-person or online, to reflect this commitment.

2. Inclusivity and Diversity: Our community is diverse, and we embrace this diversity as a strength. We are dedicated to creating an inclusive environment where everyone, regardless of gender, sexual orientation, disability, ethnicity, religion, or background, feels welcome and valued. We strive to ensure that all voices are heard and respected.

3. Safety and Well-being: The safety and well-being of our participants are paramount. We are committed to providing a safe environment, which includes being vigilant against any form of harassment, bullying, or discrimination. We also adhere to the latest health and safety regulations to ensure the well-being of all attendees.

4. Integrity and Ethics: We uphold the highest standards of integrity and ethics. This includes honesty in our communications, transparency in our actions, and responsibility in our conduct. We expect all participants to adhere to these ethical standards and conduct themselves in a manner that upholds the integrity of the event.

5. Compliance and Accountability: Adhering to legal and regulatory requirements is fundamental. We are committed to compliance with all applicable laws and regulations. We hold ourselves accountable for our actions and expect the same from all participants. This includes respecting intellectual property rights and privacy, as well as adhering to the event’s policies and guidelines.

6. Collaboration and Engagement: We encourage active participation and collaboration among all attendees. This includes engaging in constructive dialogues, sharing knowledge, and working together to enhance the experience and outcomes of the event.

General Conduct

At IWCE 2024, we are dedicated to providing a professional, respectful, and safe environment for all participants. This General Conduct section outlines the expected standards of behavior for everyone involved in the event, including exhibitors, attendees, staff, speakers, and sponsors, across both in-person and virtual formats.

1. Professionalism in Interaction:

All participants are expected to maintain a high standard of professionalism. Treat fellow attendees, staff, and speakers with respect, courtesy, and consideration at all times.

2. Prohibition of Harassment and Discrimination:

IWCE 2024 has a zero-tolerance policy towards harassment, bullying, or discrimination. This includes behavior related to gender, sexual orientation, disability, ethnicity, religion, or age.

3. Respectful Communication:

Use appropriate and respectful language. Avoid any offensive or derogatory remarks or jokes that might harm the inclusive and professional atmosphere of the event.

4. Adherence to Venue and Event Rules:

Comply with all the rules and regulations set by the event venue and organizers. Respect the designated boundaries and guidelines, including those within exhibit spaces and presentation areas.

5. Handling of Conflicts:

Address any conflicts or disagreements professionally and constructively. If resolution is challenging, seek assistance from event staff.

6. Compliance with Legal and Ethical Standards:

Abide by all applicable laws and ethical standards, including respecting intellectual property rights and confidentiality.

7. Substance Use:

Refrain from using substances that could impair judgment or professional conduct. Adhere to event policies regarding alcohol and other substances.

8. Online Conduct (For Virtual Participants):

Uphold the same behavior standards online as expected in-person. Respect digital communication protocols and the privacy of other participants.

9. Reporting Violations:

If you witness or experience conduct that violates these standards, please report it. Contact Erin LeMoine for guidance and support in addressing these concerns. Erin can be reached at [email protected]. Event staff can also be found at the registration and help desks.

We trust that all participants will adhere to these guidelines, ensuring IWCE 2024 is a rewarding and enjoyable experience for everyone.

Health and Safety Regulations

 At IWCE 2024, the health and safety of our participants, staff, and community are of utmost importance. We are committed to organizing the event in accordance with the latest health and safety guidelines and regulations. This section outlines the health and safety standards expected from all participants.

1. Adherence to Health Guidelines:

IWCE 2024 will comply with the guidelines and recommendations set forth by the Southern Nevada Health District and the Centers for Disease Control and Prevention (CDC).

Participants are required to stay informed and adhere to these evolving health guidelines.

2. COVID-19 Symptoms and Exposure:

Participants must not attend IWCE 2024 if they are experiencing any symptoms of COVID-19. The current list of symptoms, as defined by the CDC, includes but is not limited to:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

Additionally, participants who have been exposed to someone with COVID-19 should follow CDC guidelines regarding quarantine and testing.

3. Personal Protective Equipment (PPE):

Depending on the current health situation and guidelines, the use of PPE such as masks may be required. Participants should be prepared to comply with such requirements.

4. Hygiene Practices:

Regular handwashing with soap and water is encouraged. Hand sanitizing stations will be available throughout the event venue.

Participants are encouraged to practice good respiratory hygiene, such as covering coughs and sneezes.

5. Physical Distancing:

Participants should respect physical distancing guidelines as recommended by health authorities at the time of the event.

6. Compliance with Venue Protocols:

The event venue may have specific health and safety protocols in place. Participants are expected to comply with these protocols.

7. Reporting Health Concerns:

If a participant has health concerns or observes a breach of health and safety regulations, they should report this to the event staff immediately.

By adhering to these health and safety regulations, we can collectively ensure a safe and enjoyable experience for everyone at IWCE 2024.

 Intellectual Property and Privacy

 At IWCE 2024, we recognize the importance of intellectual property rights and the privacy of all participants. This section details our policies to ensure respect for these rights during the event.

1. Photography and Recording:

Photography, videotaping, or making reproductive drawings on the show floor is prohibited except by Event Management or the official photographer(s).

Participants, whether exhibitors or attendees, are not permitted to take photographs or electronic images of exhibit displays or presentations without express permission from the respective owners.

Violation of this policy may result in removal from the show floor and forfeiture of event credentials.

Event Management reserves the right to confiscate or delete images taken without permission and to remove the responsible parties from the show floor.

2. Respect for Intellectual Property:

All participants must respect the intellectual property rights of others. This includes refraining from copying, displaying, or otherwise using the work, trademarks, or intellectual property of others without their express permission.

Unauthorized use of protected material, in any form, is strictly prohibited and may result in disciplinary action.

3. Data Privacy and Confidentiality:

We are committed to protecting the privacy and confidentiality of our participants' personal and professional information.

Any collection, use, or sharing of personal information will be conducted in compliance with applicable data protection laws and regulations.

Participants are also expected to respect the confidentiality and privacy of others' information encountered at the event.

4. Reporting Violations:

Any participant who becomes aware of a violation of these intellectual property and privacy policies should report the matter to Erin LeMoine ([email protected]) or event staff.

Prompt reporting is essential to protect the rights and privacy of all involved.

We trust all IWCE 2024 participants to uphold these principles, contributing to a respectful and legally compliant event environment.

Digital Conduct

Recognizing the increasing importance of digital platforms in professional events, IWCE 2024 emphasizes the need for appropriate and respectful behavior in all virtual interactions. This section outlines our expectations for digital conduct for participants engaging in the virtual components of the event.

1. Professionalism in Online Interactions:

Participants are expected to maintain the same level of professionalism online as would be expected in person. This includes courteous and respectful communication in all digital forums and interactions.

2. Prohibition of Online Harassment and Abuse:

Just as in physical settings, harassment, bullying, or discrimination in any digital form is strictly prohibited. This includes, but is not limited to, comments, messages, and images shared on virtual platforms.

3. Confidentiality and Data Privacy:

Respect for privacy and confidentiality is crucial in digital spaces. Participants must not share confidential or sensitive information without proper authorization.

Adherence to data protection laws and respect for personal information shared during virtual events is mandatory.

4. Responsible Use of Technology:

Participants should use event technology platforms (like chat rooms, video conferencing, and social media) responsibly and primarily for event-related purposes.

Disruptive or inappropriate use of technology, such as spamming, phishing, or spreading malware, is not allowed.

5. Recording and Sharing of Content:

Unauthorized recording or distribution of virtual sessions, presentations, or discussions is prohibited unless explicit permission is granted by the event organizers or presenters.

6. Reporting Digital Misconduct:

Participants are encouraged to report any incidents of digital misconduct to the event organizers. Erin LeMoine should be contacted for any concerns or incidents related to digital conduct.

Prompt and appropriate action will be taken to address any reported issues.

Reporting and Enforcement

At IWCE 2024, we are committed to ensuring that our Code of Conduct is more than just a document — it's a practice. To uphold the integrity of our event and the safety of our participants, we have established a clear process for reporting and enforcing the Code of Conduct.

1. Reporting Process:

If you witness or experience behavior that violates the Code of Conduct, we strongly encourage you to report it immediately.

Reports can be made directly to Erin LeMoine or any event staff member. Erin can be contacted at [email protected], and event staff can be found on-site at the registration desk and help-desk.

All reports will be handled with discretion and confidentiality to the extent possible while allowing for a thorough investigation.

2. Investigation:

Upon receiving a report, IWCE staff will promptly investigate the matter. This may involve speaking with the individual making the report, the accused party, and any witnesses.

We are committed to ensuring a fair and responsible investigation process for all parties involved.

3. Enforcement Actions:

If a violation of the Code of Conduct is confirmed, appropriate action will be taken. This may range from a warning to more severe consequences, such as expulsion from the event without refund, prohibition from future IWCE events, or involvement of local law enforcement, depending on the severity of the offense.

The decision of the IWCE representatives regarding any violations of the Code of Conduct will be final.

4. Ongoing Support:

We are dedicated to supporting those who experience or report violations of the Code of Conduct. Resources and assistance will be available to ensure their continued comfort and safety during the event.

5. Feedback and Improvement:

After the event, participants are encouraged to provide feedback on the enforcement of the Code of Conduct. This feedback is vital for continuous improvement and upholding the standards of IWCE in future events.

We trust that all IWCE 2024 participants will respect and adhere to these guidelines, ensuring that the event remains a safe and positive experience for everyone.

The above policies may be revised at any time by Informa and are non-negotiable. This Code of Conduct is without prejudice to Informa's rights, all of which it expressly reserves.